Accounts Payable Coordinator

Invoice review, code, match, verify subcontract, verify insurance certificate, verify sales tax & process vendor invoices
Scan, distribute and obtain approval from proper Project Manager to processed invoices; communication with Project Managers and Vendors
Process payment (check, EFT & Credit Card) and file.
Pull invoices for payment and prepare payments for mailing to vendors (Obtain signed Lien Waivers before payment of Subcontractors, if applicable)
File paid invoices
Maintain Subcontractor & Hired Truckers Listing for Insurance Certificate Requirements (i.e. request valid certificate, maintain vendor master with valid dates, etc.); upload and update in Vista.
Maintain State agency reporting for Subcontractor Payments.
Maintain job allowances & reimbursements.
Reconciliation of vendor accounts to statements and credit card statements
Reconciliation of accounts payable to general ledger
Respond timely to inquiries from vendors and staff regarding paid and unpaid claims of invoices/amounts
Help maintain and enhance department policies and procedures while remaining organized, focused, and dedicated to the position
Assist in answering phones (after receptionist leaves for the day and/or while temporarily away from desk) mainly between 2:30 p.m. – 5:00 p.m.
Other tasks/projects, as assigned by management (i.e. prepare analysis spreadsheets, enter journal entries, various other tasks, etc.)
Support to other departments as necessary (i.e. cross training, support etc.)